Tel: +254 0111465659 counsult@aurumconsultants.co.ke
Expired on: Apr 30, 2021

Our Client is a non-governmental organisation with their Head office in Migori County and working in other counties in Kenya.  Their vision is to cultivate lasting meaningful choices in the most vulnerable and marginalised communities.  The Organization is committed to helping communities and households build resilience in the face of instability and restoring hope and meaning to the lives of those people living in extreme poverty by creating sustainable, measurable solutions that result in significant lasting changes in families and communities.

Overview

Our client is seeking to engage a Grants Compliance Officer (GCO) to support the oversight function of all organization and allied partner grants.  They will be a resident expert on USAID and other bilateral and multilateral funder rules and regulations, procurement cycles and, will develop strategies and approaches that will enable the organization to effectively comply with various donor requirements. They shall work closely with the Strategic Partnerships and Resource Mobilisation Manager and the Program Managers to support the development and submission of competent and timely funding proposals and budgets. This shall involve ensuring that log-frames, budgets and narrative text are developed, reviewed, and edited per donor requirements. This position will report to the Managing Director.

Responsibilities

  • Ensure compliance with USAID and other Donors rules and regulations and legal and regulatory requirements governing the award.
  • Serve as the activity’s compliance Officer to ensure program and sub-awardees adherence to all applicable regulations, and award terms and conditions, overall compliance in the activity implementation from the development of work plans and budgets, reporting, sub granting, and budget administration.
  • Develop and embed best practices to comply with donor financial rules, supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking, monitoring and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.
  • Serve as a subject matter expert in USAID and other bilateral and multilateral funder regulations, responding to compliance-related questions, generating and/or reviewing sub-recipient agreements, and advising on various contractual matters.
  • Guide/Coach the program and finance teams and lead the team in implementing consistent and effective practices and procedures. Ensure prescribed policies, procedures, and schedules are followed.
  • Identifies and proposes solutions to mitigate specific USAID compliance and project management and execution risks, including on project audits. Applies solutions and follows up on corrective actions.
  • Provide overall technical support in the management of sub-grants, facilitates training in program and finance management to sub-grantees, supports sub-partners on sub-grant management and assists in reviewing sub-grant agreements.
  • Actively keeps informed of USAID related developments and advises the management on project management, execution and specific USAID compliance requirements.
  • Report to the Board of Directors on the progress of the project, compliance matters, areas for improvement, significant deviations from programmatic objectives or policies.
  • Work directly with organization’s outsourced accounting firm, to ensure accuracy of all financial reports related to the programs.

Qualifications

  • Requires a Bachelor’s degree in Business, Procurement, Accounting, Finance, Management, Auditing, Economics to apply a working knowledge of the theories and principles in a specialised field or work discipline OR related field experience in administering rural livelihoods and poverty alleviation programs in Eastern Africa, with a preference for Kenya experience.
  • A minimum of 5 years’ experience in the NGO sector in grants and compliance management positions including experience in award and sub-award management, administration, reviewing technical applications, budgeting, implementation and oversight.
  • Working knowledge of pertinent regulations including OMB Uniform Guidance (2 CFR 200) and the Federal Acquisition Regulations and expertise in USAID Assistance and Acquisition rules and regulations.
  • Demonstrated experience analysing financial documents and processes, interpreting contractual requirements and grants, operating instructions, policies, and procedure manuals.
  • Previous experience building capacity of organisation staff on USAID compliance, policies, rules and regulations and ability to providetrainingon complex technical topics in an easy-to comprehend format for end users with basic, intermediate, and experienced topical knowledge.
  • In-depth understanding and experience of working with proposals and contracts from institutional experience of a complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures.
  • Ability to work independently, draw on external networks, provide pragmatic advise and translate ‘donor compliance language’ to a non-specialist audience.
  • Team player, good facilitator and an excellent oral and written communications skills in English

Qualified candidates should send their CV and application letter for the position and highlight relevant experience to jobs@aurumconsultants.co.ke on or before 30th April 2021. Due to large number of applications, only qualified and shortlisted candidates shall be conducted. Applicants must quote the Position on application Subject

Accountant

Our Client is a non-governmental organisation with their Head office in Migori County and working in other counties in Kenya.  Their vision is to cultivate lasting meaningful choices in the most vulnerable and marginalised communities.  The Organization is committed to helping communities and households build resilience in the face of instability and restoring hope and meaning to the lives of those people living in extreme poverty by creating sustainable, measurable solutions that result in significant lasting changes in families and communities.

Overview

The accountant role shall be to manage all components of the organisation’s finance and accounting functions by ensuring financial processes and internal controls are strong and complied with.

Duties:

  • Maintaining proper records in regards to office expenses and other programs transactions
  • Ensure all transactions are accurately documented before payment
  • Preparing payment vouchers and writing cheques for the approved payments
  • Compile financial information for entries into QuickBooks
  • Participate in all the stock takes, asset verification and reconciliation of the same
  • Proper filing of documents and maintenance of accounting records
  • Maintain bank documentation file ensuring all necessary information like bank slips, bank statements and any other bank correspondence are filled properly
  • Assist with staff expense/advances reconciliations and processing
  • Ensuring that the cheque books and other financial records are properly stored and safely secured at all times.
  • Work closely with the procurement committee to ensure all purchase procedures are adhered to before any payments are processed.
  • Scanning and backing up documents in Google drive
  • Support the Audit process by availing the necessary documents for verification
  • Accurate and timely monitoring of budget and preparation of reports under the direction of the business manager
  • Perform all reconciliations and monthly reports on a timely basis to ensure prompt processing
  • Implement and ensure compliance to the organization financial policies and procedures

Qualifications

  • A Bachelor’s degree from an accredited University in finance, accounting, business or related field;
  • Certified Public Accountant (K) or its equivalent
  • In depth knowledge of Kenyan corporate financial law and risk management practices.
  • Proficient in the use of MS Office
  • Extremely high attention to detail and continuous striving for 100% accuracy

Qualified candidates should send their CV and application letter for the position and highlight relevant experience to jobs@aurumconsultants.co.ke on or before 30th April 2021. Due to large number of applications, only shortlisted candidates shall be conducted. Applicants must quote the Position on application Subject

Job Category: Management
Job Type: Full Time
Job Location: Migori county
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Hello, and how are you.
My name is Zipporah Kuria. Snr Consultant at Aurum consultants. May I be of help, please?